How To Accurately Transcribe a Microsoft Teams Meeting in Word

Like most people, you probably use Microsoft Teams for work meetings. But what if you need to transcribe those meetings to reference what was said later? Luckily, it’s easy to do with the right tools.

Virtual meetings (i.e., virtual court meetings) are becoming increasingly popular as more and more organizations switch to remote work. While they offer many benefits, they can also be challenging to keep track of and understand.

Many professionals find it helpful to transcribe their Microsoft Teams meetings into a Word document. This way, they can refer back to the conversation and keep everyone on the same page. The good news is it’s easy to transcribe a Microsoft Teams meeting into Word!

This article will cover how to transcribe a Microsoft Teams meeting in Word.

Follow these simple steps, and you’ll be up and running in no time!

Live Transcription

There are several ways to transcribe your video meetings meeting to Word. The first option is to do live transcription. Microsoft Teams has a feature called Live Transcription, which allows you to transcribe conversations while they happen.

You shouldn’t say Live Transcription is verbatim transcription, it works well enough to get you the overall general gist of a group meeting though. That said, the feature is exclusively available on the desktop version of teams. The meeting transcript can be found in the meeting chat and Recording & Transcripts tab in Teams until the meeting organizer removes the transcript.

One thing to note, Microsoft Teams automated live transcription does a decent job of transcribing what people say. It’s not perfect though at around 50% accurate. When looking for 99% accuracy, you are better off using a transcription company such as Ditto Transcripts, knowing your personal and confidential information is in secure hands.

How To Quickly Transcribe Your MS Teams Meetings To Word.

Step 1: Turn on the Transcription

First, you’ll need to turn on the transcription feature for your Microsoft Teams meeting. To do this, go to the meeting controls and select More actions. Then, select “Start transcription.” Once you choose this option, it will transcribe your meeting in real time. All meeting attendees will get a notification that the call is being transcribed. The transcript will appear on the right side of their screens.

Step 2: Start Recording

Once the transcription is enabled, it’s time to start recording your meeting. To do this:

  • Open “More actions” at the top right of your screen.
  • Click the “Start Recording” button to begin recording your meeting.
  • Have permission from all attendees before you start any meeting recordings.
  • Make sure that your mic is on. You may check that by clicking on the microphone icon on your desktop. 
  • The internet speed must also be stable to avoid any issues during the meeting.

Step 3: Download the Transcript from Teams Meeting

After the meeting ends, the entire transcript is available in the meeting event on the calendar. The meeting organizer and other meeting participants will choose between two file formats to download the meeting transcript: a .docx or .vtt file. The .docx file is a Microsoft Word document.

To do this:

  • Select the calendar on the left in Teams.
  • Open the meeting event and select the transcript.
  • Above the transcript, select Download and choose the file type you want.

Step 4: Edit the Transcript

The last step is to edit the transcript. You can easily do this in Word using the Find and Replace function or manually highlighting and changing the text. Once you’re done with your edits, save the file, and it’s ready to use. The edited transcript is now yours to keep forever!

Word for the Web Transcribe Feature

Microsoft also offers a handy Word for the web Transcribe feature, designed to help you transcribe audio and video recordings. It is a good option if you’re transcribing your Microsoft Teams meeting into Word. That said, Word for the Web uses automated technology, which should be OK for general use, however, if you need 99%+ accuracy, this may not the best solution. And, this is where Ditto Transcripts shines!

Nonetheless, here’s how it works:

Transcribe Directly to Word

a woman is transcribing a book by reading the words out loud

While recording directly to Word, it will transcribe in the background as you record; however, you won’t see any text on the page. Once you click finish or stop the recording, you’ll be able to see the transcript.

Upload an Audio File

You may also upload a pre-recorded audio file to Word and then have it transcribe the recording. Make sure you’re signed into Microsoft Office 365 using the latest Chrome or MS Edge browser.

To upload an audio file, follow the steps below:

  • Go to Home, click on the Dictate dropdown and select Transcribe.
  • In the Transcribe pane, choose Upload audio.
  • Pick an audio file from the file selector.
  • Transcribe presently supports .wav, .mp4, .m4a, and mp3 formats.

Interestingly, Microsoft word also allows you to transcribe directly.

To get started:

  • Go to Home > Dictate > Transcribe.
  • Select Start recording in the Transcribe pane.
  • Always leave the Transcribe pane open while recording.

Video Transcription Services

This guide explained how to transcribe a Microsoft Teams meeting call yourself. That said, accuracy will vary. If you need a quick, accurate transcript of your call, complete with time stamps, our transcription services can help. At Ditto Transcripts, we make the transcription process easy for everyone. Ditto Transcripts has the experience you need to transcribe your Microsoft Teams meeting calls.

Soon after we get started, we’ll generate an entire transcript quickly and ready for your use.

Benefits of transcribing Microsoft Teams meetings into Word

The biggest benefit of transcribing a Microsoft Teams meeting is being able to refer back to conversations easily. By transcribing your Microsoft Teams meeting calls, you can easily look up what was said without the hassle of watching the video.

Secondly, you’ll know who said what and to whom. Having a transcription of your MS Teams call makes it easy to track who said what in the meeting. Moreover, you can always find out who was assigned various tasks.

And finally, you can share the transcript with others. Having a transcription of your Microsoft Teams Call means easily sharing it with others who were either not part of the meeting or with people who were at the meeting for a short time.


Whether you are a student, a professional, or someone who wants to keep track of meetings, transcribing Microsoft Teams meetings into a Word document can be a perfect way to have a written record of what was said during a meeting. Give it a try today!

Why Ditto Transcripts Is Right For You

Our highly trained, U.S.-based human transcriptionists are adept at handling any quality audio. With our 12+ years of experience being a full-service transcription company, you will get back completed transcripts with 99% accuracy rates guaranteed or your money back. You’ll have plenty of information to share in your newsletter, blog article, or social media post if that is how you will use your completed transcripts.

We transcribe:

  • Press Briefings
  • Group Discussions
  • Lectures
  • Focus Groups
  • And More

Ditto Transcripts handles anything to everything to ensure accurate, affordable documents for all of your projects with a fast turnaround time. Learn more by connecting with us at (720) 287-3710.

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